Terms & Conditions

1. Definitions
‘Organisers’ means gasworld.com Limited or their designated representatives. ‘Delegate’ means an individual booking to attend an event. ‘Corporate Delegate’ means a group of three or more individuals booked under one booking form. ‘Venue’ refers to the location where the conference is being held. ‘Conference’ refers to any event organised by gasworld.com Limited.

2. Payments
All bookings made prior to the conference must be paid in full to guarantee registration. These must be made by credit card or via the online booking system. Once payment has been received, an email confirmation and a receipted invoice will be sent.
Corporate bookings (three or more delegates) can either make payment as above or alternatively can be issued with an invoice on booking with a 30- day payment term. Payment must be made direct to our nominated bank account. The payee is responsible for paying all of their own banking and transmission charges (e.g. for transfer of funds) relating to a payment. No discounts may be taken, or deductions made. Any charges passed on wrongly or inadvertently to gasworld will be re-invoiced to the delegate.

3. Special rates or offers
In order to qualify for any special rates or offers, booking and payment must be received in accordance with the offer.

4. Substitutions & Cancellations
Delegates may nominate an alternative person from their organisation to attend up to 24 hours prior to the start of the event, at no extra charge. Should substitution not be possible, cancellation charges apply as follows:
8 weeks or more prior to the start of the event: 10% of the delegate fee
4 to 8 weeks prior to the start of the event: 50% of the delegate fee
4 weeks or less prior to the start of the event: 100% of the delegate fee

All substitutions and cancellations must be received in writing.
If under a corporate delegate booking the number of delegates drops below three then the charge will be amended to the standard delegate rate with the difference being due on receipt of invoice.

5. Access Requirements
Delegates should advise of any special access requirements at the time of registration.

6. Registration Information
Registration information will be sent to registered delegates by email at least seven days prior to the event. Any delegate not receiving the registration information should contact us by email to [email protected].

7. Alterations to Programme – Cancellation/Postponement of Event
gasworld reserves the right to make alterations to the conference programme, venue and timings.
In the unlikely event of the programme being cancelled by gasworld, a full refund will be made. Liability will be limited to the amount of the fee paid by the delegate.
In the event of it being found necessary, for whatever reason, that the conference is being postponed or the dates being changed, the organisers shall not be liable for any expenditure, damage or loss incurred by the delegate.
If by re-arrangement or postponement the event can take place, the booking between the delegate and the organisers shall remain in force and will be subject to the cancellation schedule in paragraph 4.

8. Speakers
Views expressed by speakers are their own. gasworld cannot accept liability for advice given, or views expressed, by any speaker at the conference or in any material provided to delegates.

9. Photography & Filming
For promotional purposes, there may be a professional photographer and video production taking place during the conference. Delegates who do not wish to be filmed or recorded should advise the organisers by email to [email protected] prior to the event.

10. Data Protection
By submitting registration details, delegates agree to allow gasworld and companies associated with the conference to contact them regarding their services. Delegates who do not wish to receive such communications please email [email protected]. The contact details of registered delegates will be placed on the attendee list which will be passed to sponsoring companies and to all attendees for them to see who is at the conference for the purpose of networking and meetings. Delegates who do not wish to be included on this list should advise at the time of booking. Further information on how your personal data may be processed is available in our privacy policy

11. Websites & Links
The conference and associated gasworld websites may link to other websites and networking tools provided for the convenience of the users. The contents of these websites are maintained by their owners, for which gasworld takes no responsibility. Neither can responsibility be taken for contents of any website linking to this website.

12. Insurance
It is the responsibility of the delegate to arrange appropriate insurance cover in connection with their attendance at the conference. gasworld cannot be held liable for any loss, liability or damage to personal property.


Resources:

Terms – Delegates & Speakers
Terms – Sponsors & Exhibitors

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